Digital Back Office Services

Online Image Repository

Document management and image repository for multi user / multi location access. Ability to download, annotate, share or print documents.

Does cumbersome access to your documents and data cause issues?

If you are an organisation in financial services, the public or legal sector or one that has to keep multiple important, often confidential, paper documents and records, document management and retrieval can cause many issues.

Physical storage space can be expensive and present archiving and indexing challenges. Documents can easily be misplaced or lost. If documents need to be retrieved, this can be an extremely slow process. Indexing may also be complicated if related documents are in both paper and in digital format, indexed and stored separately. 

Unable to locate, retrieve and send documents to those who request them within short time frames can cause internal or customer complaints, as well as make it difficult to adhere to compliance and legal requirements.

If documents need to be accessed by multiple locations or by multiple people, paper documents and uncentralised digital documents restrict this. This can impact operations, affect opportunities, or compromise risk management. 

With the environment high on most organisations’ agendas, paper processing, storage and transportation can also negatively impact carbon goals.

Digitising documents can provide many benefits. However, there is the capital investment cost to consider and also the many complexities with regards to systems integration, indexing, workflows and staff training. We can remove these document management and retrieval burdens from you,  so you can enjoy the benefits more quickly.

Key challenges of document management, archiving and retrieval of documents

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Time and resource

Greater time and effort to index, store and retrieve paper documents.

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Costly mistakes

Paper documents can be easily misplaced or lost, compromising security.

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Compliance

Difficult to comply to short time frames to supply paper documents or unsearchable digital data.

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Capital investment

Cost to buy and maintain technology to digitise and centralise documents.

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Integration

Difficulties with systems integration and staff training.

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Paper burden

Storage of paper is cumbersome and causes issues when it needs to be filed with related digital information.

Our capabilities

Faster hassle-free way to securely store, retrieve and share documents

Easy to use document management system, digitising documents and indexing into a centralised, searchable repository for quick easy access. 

We make document management easier. We remove the need for our clients to keep reams of paper filing and make future access and distribution of all documents quicker and easier. 

We are PCI compliant and trusted by major banks and organisations that depend on highly secure solutions with no compromise to security or integrity. View our certifications here. This includes Secure Rooms for highly confidential documents, contained within a fully secure site with 24/7 CCTV and security guards. 

We scan documents with our highly accurate in-house OCR technology to create images of the documents. This allow for all types of content including data heavy spreadsheets, through to text heavy documents, whether they be business documents, confidential client or customer records or financial data. 

The image files and related data are uploaded for access via a highly secure web portal. We provide customised search facilities and interface, according to your needs, which may be for instance by document type, client, sector, business function – or as required. 

You can search, view, annotate, print, email or share files and easily manage, move and organise documents. This means multiple users in different locations can have immediate, easy access to your documents, controlled by different permissions as required by you.

Hosted on our system means no capital investment, or maintenance of the technology, just easy reliable access 24/7. Some clients use us to scan and archive historical files for long-term archiving for HMRC or other compliance reasons. Others use us for specific projects or for regular on-going work which avoids the need for ever storing paper or other files and keeps everything up to date and easily accessible.

Whatever your document management needs, we can provide a secure, easy to use system to suit your needs and save you substantial time, money and resource and improve your agility and compliance.

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Scan and index

Highly accurate technology and protocols to capture and index data.

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Paper and digital

Scan and index paper and digital files for centralised storage.

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Web access

24/7 immediate access to documents and data on highly secure portal.

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Customised search

Ability to easily search documents, customised to your needs.

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Annotate and share

Ability to annotate, download, email and share documents with multiple users at multiple locations.

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Secure

Our systems, protocols and strict SLAs assure strict levels of compliance and regulation are adhered to. View our certifications here.

The benefits

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Visibility

Indexed

Documents indexed and centralised for full visibility.

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Easy access

Searchable

Easy web access 24/7 with customised search facilities.

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Saving

Time and money

Significant reduction of time and cost to store and access documents.

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Capital

No investment

We scan and host so no capital investment or maintenance.

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Compliance

Easier

Easier to adhere to compliance of storage and access requirements.

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Carbon

Reduced

Less carbon footprint in storage, retrieval or distribution of documents and data.

Client testimonial

Parseq continues to provide an exceptional service...

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Talk to us about online document management and image repository today

Want to find out more? We would be happy to discuss your organisation’s challenges and how Parseq’s solutions could quickly provide you with real value.